Q: What time will the conference begin and end?
A: The conference begins on Tuesday 14th June at 11:00 am with registration, and ends at 4:00 pm on Thursday 16th June.
Cost & Payment
Q: Is there early bird registration for the conference?
A: Yes, you can register at the early bird rate until May 16th.
Q: How much is general registration?
A: Full delegate registration fee is $425.
Q: What’s included in the cost of conference?
A: Entrance to all plenary and session presentations, conference breakfast and lunch on Wednesday and Thursday, and networking reception on Tuesday evening as well as refreshment breaks throughout the day.
Q: Can I pay less if I only attend one day of the conference?
A: Yes, we have a one-day rate. You can learn more by going to the registration page of this site
Transportation & Accommodations
Q: Where do I stay while attending the conference?
A: The conference hotel is the Delta Bessborough hotel. If you require rooms earlier or later than the dates included in our room block, please be aware that regular hotel rates will apply.
Q: Is the venue wheelchair accessible?
A: Yes, the hotel is wheelchair accessible.
Speakers & Presenters
Q: What if I want to speak/present at the conference?
A: Speakers for this conference are by invitation only. You may send your abstract to the conference organizing team and they will forward on to the program committee for consideration.
Q: How do I register for conference?
A: You may register online through this website. Simply go to the registration page.
Q: How do I pay by check or cash?
A: Our online system only accepts payment via credit card. If you require payment via a check or cash, a team member will need to register you manually. Please email firstname.lastname@example.org for assistance.
Q: Can I pay on-site?
A: We do allow on-site registrations and payment. You will need to complete a form at the registration area and submit payment in the amount due for your registration.
Q: Can I transfer my registration to another person?
A: Yes. You will need to contact email@example.com with the name of the original attendee and the individual replacing him/her. We may ask that you submit an updated registration form (that you will receive via email) so that we have all of the necessary details of the new attendee.
Q: Can I get my registration refunded?
A: We can refund registrations, less an administration fee, up until the 16th May early bird registration deadline. Unfortunately, we aren’t able to give refunds after the cut-off date because we have already confirmed meals and other expenses with the hotel.
Q: When does registration end?
A: The online registration officially closes on Monday June 13th.
Q: Are there any scholarships?
A: Yes, there are a few scholarships available. Please check out the exhibitor/posters page for more information.
Q: Are all meals provided?
A: Most conference meals will be provided as noted below:
- Tuesday – networking reception
- Wednesday – breakfast and lunch. A gala dinner in the evening is available for a fee. Please refer to the registration page for pricing.
- Thursday – breakfast and lunch
Q: What if I have a food allergy/intolerance of some sort?
A: Please be sure to include information about your allergies and/or intolerances when you complete your online registration. The hotel catering will do their best to accommodate in this regard.
Q: Can I choose to attend only some of the sessions/events?
A: Your attendance at sessions and/or events is at your discretion.
Q: I have a question that hasn’t been answered. Where can I ask?
A: Feel free to email firstname.lastname@example.org. A member of the conference organizing team will be glad to help you!